There’s a time to store files and there’s a time to destroy them. Identifying which should be done for a particular record can be quite tricky, but Los Angeles shredding companies can assist you in the decision-making process. Professionals can point out which files should be stored and shredded later on and which ones should immediately be destroyed. It’s a delicate process, but knowing the essentials helps.
More than a million companies in The City of Angels have to sort out which files need to be disposed of and which should be kept for future reference. Business owners and their employees must think long and hard before certain documents are sent to the shredder; otherwise, they run the risk of losing relevant data forever. The last thing they want to do is to destroy something that can’t be reproduced, prepared, or procured again.
What should be shredded? Documents that contain highly sensitive and confidential information—but can be reproduced—should be shredded once they’re no longer needed. Among those that fit into this category are ATM receipts, bank statements, employee pay stubs, copies of birth certificates, expired passports and visas, and tax forms. The sooner these files are destroyed, the better.
What shouldn’t be shredded? Shredding is only one way of protecting an individual’s private or confidential records. Another way would be to store them in a secure location or, better yet, in a trusted storage facility. Individual Retirement Account (IRA) contributions, warranties, medical records, and insurance records should be kept in storage first. Save the records for a few years, or for as long as necessary, because they’re difficult to get a hold of again.
Considering the Timeframe
Los Angeles shredding services ensure the destruction and proper disposal of sensitive files, effectively preventing identity theft. Just don’t forget to consider the timeframe in which the files should be kept in storage. Some tax documents should be stored for 7 years, and a few bank statements should be stored for at least a year. It’s better to have them handy for future reference rather than to go through the trouble of once again securing them from the bank or the government.
Shredding is only one of the many data management options available for businesses. If you want to undertake proper records management practices, get help from the professionals. For more information, visit ehow.com/facts_7479961_highcapacity-shredders.html.
One Effective Solution to Prevent Identity Theft