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Tips to Create an Organized Travel Briefcase

by businessplans

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Create a Filing System for Business Travel with Folders and a Rolling File

When you’re on the road for business, keeping track of expenses, reports and presentation materials can be challenging. With a portable filing system, you can stay organized and keep things in the right place. With a few simple items like a rolling file case, manila file folders and accordion poly folders, you can design a file system to sort, store and transport documents when you’re on the road.

Use rolling file cases for simple file transport on the ground or in the air

Rolling file cases are a great way to store your office file folders on business trips. The extendable handle allows you to navigate busy sidewalks or crowded airport terminals while keeping your file folders securely tucked away. Many rolling cases can hold up to 80 pounds and even have an internal ledge for storing hanging office file folders. With portable filing carts, you can transport files, presentation equipment, personal planners and organizers and your laptop, so you’ll have your important supplies in one spot. If you fly often, look for a cart that will fit as a carry on.

Protect important documents with secure file folders

You can’t control the weather when you’re traveling, but you can make sure your important documents are stored within tear- and water-resistant poly folders. Use these accordion-style office file folders to organize documents by use, subject or date. If you’re traveling with confidential documents, you can add protection by tucking them safely away inside a travel briefcase or portable file box.

Keep track of expenses and receipts with check-sized poly folders

If your company reimburses travel expenses, use a check-sized poly-expanding folder to store and categorize receipts. That way, configuring expense reports at the end of the month is simplified. At the end of each night on your trip, take receipts from your wallet and tuck them into the appropriate slot in the travel folder. Then, you’ll have everything right where you need it when you get home.

Be ready for that big presentation with a portable filing system

If you have a presentation to give, you can use your portable filing system to help you keep handouts and posters in pristine condition during travel. This way, you won’t have to worry about printing documents when you get to your destination. Use mailing tubes to store charts and visual aids, travel folders for budgets and handouts, as well as zip drives to store the presentation and backup files just in case.

Follow these simple suggestions to help make business travel simpler and more organized. Without having to worry about safely transporting your important files, you can better focus on your trip and deliver quality work.

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