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Simple Steps To Protect Document Files

by anonymous

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Surfing the internet can be fun and exciting, but being connected to anyone, anywhere in the world means that your sensitive documents may theoretically be at risk of theft or may be viewed by unwanted external parties. In order to eliminate this risk it is important to take the necessary steps to ensure that malicious software and activity monitoring software are not installed on your computer, and know that your personal security and information have not been compromised. The best steps to take in order to protect document files are to password-protect the documents, encrypt data, and maintain a secure internet connection.


Password protection is key in document security. While many people believe they know all there is to know about password protection, there is much to be said for the specifics of password choice. Choosing a password which is strong can be challenging - it requires both complexity and length of password, meaning you will have to either write the password down and store it in a reliable place, or commit your password to memory. Choosing a password which is simple or easy to guess may put your computer at risk of a security breach, and allow unwanted visitors or malicious programs to access your hard drive.


Similarly, in order maintain document security, be sure to encrypt each and every file you create. Encryption is a process which allows you to ensure that only the intended party receives a document or file which you attempt to share. An encrypted file is typically password protected - the encryption process makes the file unreadable to anyone other than the intended recipient. Encryption is one of the most effective ways to protect document files from unwanted parties.


Finally, be sure to update all of your internet protection software frequently, and purchase the latest brands of internet software that you trust. The difference between having recently updated internet protection software and not having recently updated internet protection software may be the loss or theft of precious documents and information off of your computer. Be sure to run system diagnostics on your internet protection software frequently, in case a virus or malicious program has managed to slip past your firewall undetected.


Ultimately, keeping a close eye on your electronic documents, securing your files with a smart password encrypting files which you intend to share with others, and keeping your internet security software updated are only a few of the many methods which will allow you to ensure that you are doing everything in your power to protect document files saved on your computer.


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