To ensure the continuity and stability of your company, it's a must for you to identify and preserve all vital records. Whether they're data tapes, film, or printed documents, it's ideal that you have them duplicated, backed-up, and preferably stored in an off-site location. So while evaluating potential data management solutions, such as Williams storage services, you have to consider the following factors before making a final choice.
Safety and Security
Off-site media storage services have to guarantee that their clients' data are safe against natural threats and disasters. Opt for services providers with the latest vault technology that defends against magnetic fields, dust, humidity, and extreme heat during a fire. Storage facilities with high-tech access control systems and surveillance cameras should likewise be on the top of your list.
If your vital records come in a variety of media, say CDs, backup tapes, and microfilm, you'd want a flexible storage solution that can cater to your specific needs. Get to know the services provided by your prospects and ask if they have the technology to preserve your vital records. The more types of media a data management company can handle, the better. You won't be searching for another off-site storage facility should you switch from utilizing video tapes to compact discs.
Think about how your records will be organized for easy and quick access. For instance, Williams storage and data management implements a barcode-based inventory control wherein each record, tape, or file is given a data barcode which is then entered into a database. See to it that your chosen service provider's archiving procedure is convenient and practical.
Of course, you can't say yes to the services of a company without touring their facility as well as knowing the fine points of their vaults or lockers. Facilities with a temperature controlled space that minimizes humidity and dust particles in the air are preferable. Storage options in most facilities include steel locked containers and fireproof vaults.
Storage of your vital records have to be as foolproof as possible and entrusted to an established data storage and management firm. You wouldn't want to risk losing your critical data and jeopardizing the future of your company by not investing in the best. For more tips and information, you can visit epa.gov/records/tools/vital.htm.
Factors to Consider Before Investing in Services