Most people believe that scanners have the same functions as copiers. However, there are numerous benefits to having documents scanned as opposed to having them copied. If you own or manage a business which deals with a lot of paperwork, it's time you considered the various business benefits of document scanning.
If you often attend out-of-town meetings to finalize agreements with investors, you may need to bring important documents along with you. Subsequently, your company lawyer may need to review the contract terms in earnest before you can affix your signature to protect your company's legal rights. If you're pressed for time, your lawyer can have the contract scanned and e-mail it to you, which is far more convenient than sending it through snail mail.
If an investor has made several revisions to the contract, the board members may need to review certain details before concurring. However, if you’re dealing with a 30-page contract that needs to be sent to 10 board members, it might be better to have the document scanned altogether. This way, you can comply with the city of Los Angeles's green initiative and help save the environment in the process.
If the contract is still in its draft stages, it can't be helped if a page gets misplaced or duplicated during the photocopying process. Yet such a seemingly minor could lead to a lot of misunderstanding. To avoid this, have the document scanned and simply send it via e-mail to ensure that all pages remain intact. Additionally, check whether your Los Angeles document scanning provider can offer a range of file format options—like TIF, PNG, and PDF—to ensure compatibility with your recipients’ computers.
The image quality on most copiers isn’t always 100 percent reliable. Just imagine the consequences if a potential investor sees his share as 3 percent instead of 30 percent as initially agreed simply because the copier was running low on ink. In contrast, Los Angeles document scanning professionals guarantee high-resolution images so that every detail on a scanned document is clear as day.
Since scanned documents can easily be sent through e-mail, saved onto disks, or uploaded to secure servers, there's no excuse to misplace or lose them. With Los Angeles document scanning services, you can streamline your workflow in no time. For more information, visit streetdirectory.com/travel_guide/126135/computers/why_you_need_document_scanning.html.
The Main Benefits of Document Scanning Services