Sorting through your company’s digital media can be quite challenging, especially if you have a large organization that maintains a global presence. You could set up an entire department whose only task is to sift through the mass of information. Yet this will naturally drive up your operating expenses simply because you have too many CDs, DVDs, or hard drives to manage.
Things can get even more complicated once your company begins to churn out more documents than you can store in your company databases. You might soon amass thousands of documents to rival even the Library of Congress. For such a dilemma, you could consider third-party media storage solutions like Williams storage facilities.
A media storage facility handles all kinds of digital document formats. Such a business maintains a secure warehouse that can accommodate all your digital paraphernalia, with all sorts of anti-burglar and calamity control measures in place to make sure your stuff isn’t tampered with. Once stored, your digital files are catalogued to enable easy and secure retrieval in the future.
Yet digital storage formats, while seemingly permanent, don’t last forever. The average lifespan of a CD-R or DVD-R is between 5 to 10 years or a little bit longer if it’s stored properly in a dry, dark place devoid of extreme heat. If you’re planning to keep documents far longer than that, you’ll want to ensure that they get maximum protection. A digital records storage facility that has humidity-controlled vaults would be the perfect solution in this case.
Trusted solutions like Williams storage services also organize and go through your files, retrieve specific documents, and deliver them to you upon request. By outsourcing this task, you don’t need to set up a documentation department. It’s also a handy way to access your media files no matter where you are.
Digital storage should be easier to handle than physical documentation although both methods do provide certain challenges. A third-party storage business can make it easier to organize your information and can help you save time and money in the process. For more information, refer to the file storage FAQs at archives.govt.nz/advice/continuum-resource-kit/continuum-publications-html/g16-guide-best-practise-storage
Your Digital Documents with Williams Storage Services