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The Role of LA Records Management Practices

by rubybadcoe

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In the 2002 hit movie Orange County, an absent-minded high school guidance counselor mistakenly sends the wrong student transcripts to a leading university. The transcripts belonged to a top student who was subsequently refused admission to the university. Hilarity ensues as the student decides to take matters into his own hands and embark on a quest to land a spot in his chosen university.

Should anything like this happen in the real world, however, it most likely will not be met with amusement. For this reason, school systems must have efficient LA records management methods in place, especially when it comes to student records. After all, transcripts that fall into the wrong hands can greatly alter students' academic and professional prospects, not to mention threaten their security.

Maintaining an organized record-keeping system is easier said than done, however. In a Los Angeles Times article published last year, a leading university was said to have received a total of 60,300 applications for 2012 alone, with between 15,000 and 20,000 freshmen admitted. As any school administration staff is all too painfully aware, a huge number of new enrollees equates to monumental records management undertakings.

Colleges and universities have a duty to store student files diligently and to track every student's academic progress. Unfortunately, educational institutions with extremely limited storage facilities may be unable to store and manage all their existing records in keeping with the guidelines set by the American Association of Collegiate Registrars and Admissions Officers (AACRAO). Even worse, they may not have enough employees to keep these records orderly.

Fortunately, third-party companies that specialize in effective LA records management services can come to the rescue. These firms invest in durable filing cabinets to retain tons of paper records in good condition. They can also provide FIRELOCK vaults to store digital media—DVDs, CDs, CD-ROMs, tapes, and even microfilm—and thereby prevent damage due to dust, heat, humidity, and UV light, among other things.

Student records are critical tools for monitoring a student's accomplishments or (non-accomplishments in some cases). For this reason, schools will benefit from enlisting the help of a third-party company that can handle complicated record-keeping tasks. For more information, visit

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