Identity theft is a crime that affects people from all walks of life. Often, identity theft victims don't realize the importance of keeping their billing statements, credit cards, and IDs secure until it is too late. Once a criminal gets a hold of these items, he or she can apply for a credit card account or even withdraw money from the victim’s account.
As such, it is advisable to properly dispose of mails that contain personal information rather than leave them lying around where unscrupulous individuals can get them. In the same way, banks and other financial institutions must ensure that accounting records are stored and disposed of securely by hiring dependable Williams record management services. Under federal law, there's a certain period in which personal documents such as tax records and others can be kept.
Records that contain accounting information are either available in hard copy or electronic format. Businesses also maintain accounting records in the form of journals or ledgers. Oftentimes, invoices, receipts, and proof of issuance of checks are also kept for auditing purposes. These records may contain the financial information of various individuals and must therefore be protected at all costs.
Should these financial records fall into the wrong hands, there can be no limit to the extent of the damage that could ensue. The company responsible for maintaining these records can be held legally liable and subsequently suffer reputational risks. The loss of business records could also result in auditing problems, which could spell the end of tax deductions due to the lack of supporting documents.
As such, businesses must ensure that they have proper records management procedures in place. This entails monitoring and maintaining existing records, something that not all businesses can handle on their own. Without the proper equipment or device to carry out data management tasks, it would be necessary to rely on efficient Williams record management solutions.
A reputable record management solutions provider can pick up documents and store these in a secure and climate-controlled facility. The records are then tracked and indexed using O'Neil inventory management software that enables easy retrieval using tracking numbers. For more information, visit wisegeek.com/what-is-records-management.htm.
Williams Record Management Solutions Ensure Important Record