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Learn the Importance of Pre Qualification Questionnaires

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Interested in bidding for a public sector or local authority contract? Then you'll need to get to grips with Pre Qualification Questionnaires (PQQs). These lengthy documents need to be filled in so the awarding body can quickly see who is fit to do the job.

A Pre-Qualification Questionnaire, normally abbreviated to 'PQQ', is a questionnaire that suppliers or contractors must fill out when bidding for work, applying for an approved supplier list or when applying for an accreditation scheme. They are very common in the public sector, but also sometimes used for private sector tenders too.

Buyers will use a PQQ to assess the resources and capability of suppliers who express interest in a Contract Opportunity. This is usually, but not always, done when there is a lot of interest in the contract opportunity and it is not feasible to invite all interested suppliers to submit a bid. The intention of this stage of the procurement process is to identify the suppliers who are most capable of performing the contract.

PQQ Evaluation draft has three sections: the Contractual/Legal, the Technical and the Financial. The first section includes issues of eligibility and is assessed as a pass/fail. Reasons to exclude companies would include breaches of the Public Contracts regulations 2006; bankruptcy; criminal offences; outstanding court actions against companies; conflicts of interest, etc. The second section includes technical capacity, experience, ability experience of working on similar projects method of working quality assurance, environmental management, sustainability, health and Safety and equal opportunities. The last section includes Assessment of Financial Health, Financial significance of project to bidde, Financial Health Risk Assessment, Experience of raising finance for similar projects, Insurances and Company Letters of Support. These all should gain a total of 100 weighting points.

The PQQ Training - Draft should also have state the technical capacity, experience and ability under the Technical section. Experience of working on similar projects and method of working, too under the same section. There should be an assessment of financial health, financial significance of project to bidder, financial health risk assessment and an experience of raising finance for similar project.

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