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How It Can Help your Medical Facility

by rubybadcoe

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The Health Information Technology for Economic and Clinical Health (HITECH) Act states that beginning in 2011, healthcare providers can qualify for incentives for demonstrating meaningful use of electronic health records (EHRs). The incentives will be offered until 2015, after which time penalties will be charged for failing to comply. A few Los Angeles medical facilities have already adopted the EHR system, but there are still some that have yet to do so. If you're in the medical industry but are unsure about the process of adopting the digital record system, here's how to get started:

Los Angeles Document Scanning Services Can

Converting medical files into digital records can be time consuming, but with efficient document scanning in Los Angeles, this task can be done efficiently. Medical practitioners can designate a team to handle different types of confidential patient files. Once these files are gathered, they can be turned over for scanning, at which point they will be converted into digital files in JPEG or PDF format.

Choose the right storage system.

Once these records are converted they will be stored on a server. You may also go for an online backup system or “cloud storage” with the help of data storage professionals where you can access the files over the Internet. Since these files need to be reviewed when diagnosing medical conditions or creating treatment plans, they need to be accessed securely.

Document current workflows.

You can't implement the electronic medical record system in your practice if you haven't defined your current workflows quite clearly. Consider mapping a workflow for each type of patient visit and administrative process like patient registration, point-of-care documentation, internal communication, and others. Once these processes are documented, you can easily revise them to include the processes for the EHR system.

Orient your staff.

Soon after Los Angeles document scanning experts have converted your records, you must orient your staff on how to access these documents properly. Emphasize the importance of the Health Insurance Portability and Accountability Act. The HIPAA regulates patients' medical records, which must only be accessed when necessary.

Computers can develop software and hardware problems due to excessive or improper use. For this reason, it is important to implement a proper storage and backup system for your digital files. For more information, visit

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