Organizations churn out huge volumes of records during the course of their everyday operations. Some documents may need to be retained for a long time, but once they have outlived their use, they need to be disposed of correctly. Proper document disposal is especially critical when the documents contain private information like customers’ bank account or credit card numbers.
Should these records fall into the wrong hands, they could be used for criminal activities like identity theft and fraud, two of the most common crimes in Los Angeles. Many businesses mistakenly think that throwing out these documents in the trash would suffice, when in fact sensitive documents should be destroyed beyond recognition. This is where efficient Los Angeles document shredding professionals can help.
Professional document shredding services ensure that documents are discarded in a secure manner that prevents unauthorized access. To achieve this, document shredding professionals provide security containers that are filled with the necessary documents for shredding. Once the containers reach full capacity, the organization will need to schedule a pickup date. If there is a need for additional containers, a schedule for redelivery can be accommodated.
Before documents are destroyed, the document shredding company must first confirm the contents of the containers. This is to check whether any valuable documents were misplaced, which would then have to be returned. Once the contents have been verified, the documents are immediately shredded. The shredded bits are then safely recycled.
If the organization is uncertain about the necessary document retention period, they can seek help from reliable Los Angeles document shredding specialists in classifying the documents for destruction based on the business type, company policies, and observance of existing document retention regulations. For instance, businesses are legally required to hold on to their tax returns. The Internal Revenue Service (IRS) correspondingly sets specific rules with regard to the retention and destruction of tax returns.
The ideal retention period for business tax returns is six years after filing, in contrast to four years for employment tax returns. Keeping records for that length of time allows businesses to prepare for during auditing processes. For more information, visit wisegeek.com/what-are-the-different-types-of-document-retention-requirements.htm.
Document Retention and Destruction: When to Hire Los Angeles