Policymakers aim to ensure that 90 percent of health care facilities have switched to electronic health records (EHR) by 2019 or else face stiff penalties. A number of Los Angeles medical facilities have already adopted the EHR system, although some have yet to do so. If you're unsure about how to switch to a digital records system, these tips may be useful:
Find a suitable data conversion method.
Converting medical records on paper into digital records can take a long time, but this task can be carried out more efficiently with the help of Los Angeles document scanning professionals. Designate a team to securely handle patient files, X-rays, photographs, billing, dental records and all related files. Once these files are gathered, they can be turned over for scanning and subsequently converted into digital files in JPEG or PDF format.
Select the right storage system.
The moment your files have been converted into digital format, you can store them on your secure server. With the help of data storage professionals, you could also set up an online backup system that you can access over the Internet. Since these records may need to be reviewed when diagnosing a medical condition or formulating a treatment plan, see to it that these files can be accessed easily and securely.
Document existing work flows.
You can't implement the electronic medical record system in your practice if you haven't clearly defined your current workflows yet. Consider mapping a workflow for each type of patient visit as well as administrative processes like patient registration, point-of-care documentation, internal communication, and others. Once these processes have been documented, you can easily revise them to include the processes related to the EMR system.
Train your staff.
As soon as Los Angeles document scanning specialists have scanned your documents, be sure to train your staff on how to access these documents properly. Emphasize the importance of the Health Insurance Portability and Accountability Act. Under this act, patients’ medical records should only be accessed if absolutely necessary.
Back up your files.
Over time, computers can develop problems due to excessive or improper use. For this reason, you may want to implement an efficient backup system of all your digital files. For more information, visit ama-assn.org/resources/doc/hit/ehr-implementation-tips.pdf.
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