CopyPastehas never been so tasty!

Using shipping supplies and mailroom equipment

by businessplans

  • 0
  • 0
  • 0

Using shipping supplies and mailroom equipment

Sending and receiving mail is a crucial part of doing business, and handling it in the most efficient and cost effective way is a must. Sometimes employees aren’t clear which mailroom equipment and shipping supplies to use. That’s why it’s important to have plenty of materials on hand, in one organized space, so everyone has to proper options to choose from when preparing a shipment. Below are some must-haves for every mailroom. 


One essential piece of mailroom equipment is a digital postage meter. With this machine you can automatically calculate postage costs, taking the guess work out of payments and saving you a trip to the post office. Many postage meters also offer the added convenience of pre-payment and reordering with a credit card. Plus, with features like a built-in scale and automatic letter feeder, these machines can handle all mail types including letters, parcels and bulk mailings. Each employee should be trained on how to use the digital postage meter. It’s also a good idea to hang written instructions on the wall as a reminder.

Envelopes, mailers and boxes

Another must-have for any mailroom is a full supply of shipping supplies. It’s a good idea to keep all of these supplies in large file cabinets such as office storage cabinets. Essential supplies include envelopes, padded mailers, mailing tubes, bubble-lined mailers and shipping boxes. These shipping supplies should be available in various sizes to accommodate your office needs. You may also have rules about which packages need tracking confirmation and which shipments require a signature upon delivery. Create a chart showing employees which shipping supplies and shipping carriers should be used for specific items to alleviate any confusion.

Packing supplies

In addition to proper postage and shipping supplies, you’ll also need packing supplies to ensure your deliveries make it to their destination in one piece. Packaging supplies that keep your shipment from being damaged include bubble wrap, foam wrap and packaging peanut fillers. You should also have plenty of packaging tape on-hand to secure boxes. Employees should be trained on when to use the various packaging supplies, both to prevent overuse and waste and to ensure that deliveries are packed securely.

Stock your mailroom with essential shipping supplies 

Educating your employees on how to use mailroom equipment will help prevent waste and ensure shipments and letters have correct posting and are properly packed. Office supply retailers can help you stock your mailroom with necessary shipping supplies to store in file cabinets in your mailroom. It’s also a good idea to keep manila file folders on hand to quickly store and organize shipping slips or any other expense reports.

Add A Comment: